Standard form of agreement

Revised: 06/08/2010

Please ensure that you read and understand these conditions.

  1. Contract: The client’s approval for work to commence shall be deemed a contractual agreement between the client and GT. Important: Approval for the work to commence and payment of the advance fee indicates that the client accepts the terms and conditions outlined in this document.
  2. GT Intellectual Copyright: GT will hold intellectual copyright of any material, including any source code and original images created for the client until payment of the final invoice. At this time GT will transfer this intellectual copyright to the client.
  3. Clients Responsibilities with Regard to Copyright: In situations where the client provides images, text, animations or any other content for their website they are legally responsible for ensuring that this material does not infringe any copyright. Certain images provided by GT in the construction of the website may have been purchased under license from stock image suppliers. These images are generally only licensed for use on a single website and may not be used in publicity material. The website owner is legally responsible for ensuring that this does not happen. If you wish to use any images from the site for other purposes please contact GT for clarification.
  4. Registration Charges: All third party costs arising from the registration of a domain name shall be met by the Client. GT recommend that clients register their own domain names so that they have full ownership of these but where GT have registered a domain name on the client’s behalf GT agree to transfer this domain name to the client immediately upon request and without charge.
  5. Search Engine Promotion: GT is not responsible for the client’s on-going web site promotion. Should the client require the site to be promoted on an ongoing basis a separate contract must be agreed. The order in which websites are ranked in the natural search results is controlled by the search engines. While GT can optimise your site for this GT are unable to make any guarantees about the success of any search engine promotion activity.
  6. Cancellation: Should the client wish to cancel at any point during the process they shall remain liable for the work that has taken place and shall be invoiced accordingly.
  7. IMPORTANT! Failure to Provide Required Website Content: To remain efficient GT must ensure that work GT has programmed is carried out at the scheduled time. On occasions GT may have to reject other work and enquiries to ensure that your work is completed at the time arranged. This is why GT asks that you provide all the required information in advance. On any occasion where GT cannot progress your website because you have not provided the required information when you have agreed to do so, and GT are delayed as result, GT reserve the right to impose a surcharge of up to 25%. Also, if your job involves Search Engine Optimisation GT need the text content for your site in advance so that the SEO can be planned and completed efficiently. If you agree to provide GT with the required information and subsequently fail to do within four weeks of project commencement GT reserve the right to close the project and the balance remaining becomes payable immediately. Simply put, all the above condition says is do not give GT the go ahead to start until you are ready to do so. NOTE: Text content should be delivered as a Microsoft Word (or similar) document with the pages in the supplied document representing the content of the relevant pages on your website. These pages should have the same titles as the agreed website pages. Contact GT if you need clarification on this.
  8. Conceptualising: Conceptualising is the process of producing website concepts for clients. Concepts can include site mock ups, graphics and design proposals. For higher cost websites this will be included but for low cost sites (below £1000) please bear in mind that unless previously agreed, only one concept is possible. You should therefore ensure that you let GT have your preferred colour scheme and design requirements beforehand. If you don’t do this GT will design the website appropriately but if it is not to your taste GT may not be able to rework the website without additional charges. This is why it is often best to show GT another website that you like as an example of what you require.
  9. Travel Time and Expenses: Traveling time to and from customer premises is not generally included in GT estimate. GT reserve the right to make a charge for traveling time at GT normal consultancy rates. Likewise GT reserve the right to charge for travelling expenses based on 45p per mile. (NOTE: There will be no charges for travelling time or expenses incurred before you give your approval for work to commence.)
  10. Quotations: The price quoted to the client is for the work agreed on the quotation only. Should the client decide that changes are required after work on the website commences, then GT will accept these changes with the provision that additional charges may have to be negotiated.
  11. Advance Payment: An advance of 50% of the total cost of the project is required before work can commence. After work commences this is non-refundable.
  12. Payment terms: Payment is currently accepted by cheque or bankers draft in UK Pounds Sterling, unless otherwise agreed. If your cheque is returned by the bank as unpaid for any reason, you will be liable for a “returned cheque” charge of £25.
  13. Payment: Payment of any balance will be due within 30 days of final invoice date. Full publication of the Web Pages may take place only after full payment has been received. Any material previously published may be removed if payment is not received. When this occurs a minimum charge of £50 will be required to have the site restored.
  14. Late Payment: Accounts that have not been settled within 7 days of GT final reminder will incur a late payment charge of 10% of the amount outstanding. You will also be charged statutory interest of 8% above the reference rate (fixed for the six month period within which date the invoices became overdue) pursuant to the late payment legislation.
  15. Future Support: The website is provided to and accepted by the client as a fully functioning, completed work. GT is not responsible for future support. This support can normally be provided upon request and for an agreed fee. No guarantee of future support is given unless an ongoing support package is negotiated.
  16. Future Site Problems: Unfortunately malicious software, spyware, viruses and website hacking are facts of life on today’s Internet. It is highly unlikely that these will affect your website, and GT will endeavour to protect it from this during its creation. GT cannot be held responsible for problems that develop on completed sites as a result of illegal activity.
  17. Compliance with Ecommerce, Accessibility or Other Regulations: GT design websites in accordance with the client’s specifications. It is the client’s responsibility to ensure that the website and its content comply with standing regulations. GT cannot accept responsibility for any failure to comply with regulations related to accessibility, selling online or those related to a specific business or trade. GT can research this on the client’s behalf upon request, but in any business where complex compliance issues exist GT recommend that the client takes legal advice from their company lawyer.